Events in classrooms An “event” is defined as an activity that is not an academic class and is compatible with the academic nature of classrooms. General purpose classrooms are available for reservation for events by both University and non-University (external) groups on the Twin Cities campus. Please submit your room reservation request at least 30 days prior to your event. You may request a reservation up to one year in advance. Learn more about the rules and guidelines of events. Define your group Use the links below to schedule an event if you are part of any of the following: A group external to the University Facilities Management If none of the above apply to you and you are internal to the University, use the general instructions below to schedule an event through Astra. Schedule an event What you will need An active University Internet ID and password University of Minnesota account number (either EFS or student organization number) Registration with Student Unions & Activities (SUA) if you are scheduling an event for a student group. Please note, only a registered officer of the student group can make an event request. Submit a room request Read the guidelines for our general purpose classrooms to understand the responsibilities of holding an event in a classroom. If needed, review room locations and features using Room Search. Log in to Astra Schedule with your University Internet ID and password. In the upper left column, click “Request an Event.” From the dropdown box, choose the “Twin Cities General Purpose Classrooms.” Fill out the form, answering all the required fields. When finished, click “Submit” near the top of the page. Note that Astra does not auto-save the form, and you cannot save a draft of your request. If you are requesting an event outside of standard hours of operation, you must also submit an After Hours Facility Use Request. Scheduling timeline and priority The OCM Scheduling Unit prioritizes event requests based on many factors. Learn more about the event scheduling timeline. Astra tutorials While no training is needed to request a room for an event, these resources may be helpful: First-time accessing Astra tutorial (PDF) Event request video tutorial (video) Calendars video tutorial (video) View and manage room requests (video) Event costs and fees If you are from a University department or a student group registered with Student Unions and Activities, you may reserve classroom space without OCM charge (few exceptions apply). If you are with a group external to the University, you may reserve classroom space for an event on a fee basis. Find more details about eligibility, cost, and facility fees in our classroom expectations of use. Classroom availability Classrooms are available for events during standard hours of operation. They are not available on Sundays or during official University holidays. To submit a request for an event outside of normal classroom hours, first submit your event request in Astra, and then submit an After Hours Facility Use Request. Note that Facilities Management fees often apply.