May/summer scheduling

The University Class Scheduling policy includes standard scheduling rules for classes carrying one to five credits. All classes must adhere to this policy. One credit classes should meet for one standard hour per week, two credit classes should meet for two standard hours per week, three credit classes should meet for three standard hours per week, etc.

LE classes

Use the Liberal Education (LE) Distribution summary report to make decisions about when to offer LE classes. Spread the days and times of LE classes apart to increase student access and to avoid overlap and saturation.

Summer scheduling deadlines

Summer scheduling deadlines generally occur on the following schedule:

  • Roll forward- September
  • CCS open (Initial Build)- September to October
  • CCS closed- November
  • CCS open (Emergent Changes)- December to August

Determine meeting hours

Because summer classes are offered in a variety of time blocks/sessions, please refer to the chart below to ensure your class meeting times meet the minimum required student contact hours.

Each semester hour of credit requires a minimum of fifteen hours of instruction. Class periods are 50 minutes in length with a 15-minute break or passing period. For purposes of scheduling, a 50-minute class is considered equal to one hour of instruction. For example, actual class time for an 8:00 a.m. class using one period is 8:00-8:50 a.m.

Time outside of class will always be expected, but formal instructional time must meet Instructional Time per Course Credit policy and should be differentiated from Expected Student Academic Work per Credit.

Session 1 credit (15 hours *add minutes) 2 credits (30 hours) 3 credits (45 hours) 4 credits (60 hours)
3-week session 50 minutes, 5 days per week or 100 minutes, 3 days per week (150 minutes long; 18 hours) 100 minutes, 5 days per week or 150 minutes, 3 days per week 150 minutes, 5 days per week or 200 minutes, 4 days per week (150 minutes long; 48 hours) 200 minutes, 5 days per week
4-week session 50 minutes, 4 days per week (50 minutes long; 16 hours) or 100 minutes, 2 days per week (50 minutes long; 16 hours) 100 minutes, 4 days per week (100 minutes long; 32 hours) or 150 minutes, 2 days per week 150 minutes, 4 days per week (150 minutes long; 48 hours) or 200 minutes, 3 days per week (150 minutes long; 48 hours) 150 minutes, 5 days per week or 200 minutes, 4 days per week (200 minutes long; 64 hours)
6-week session 50 minutes, 3 days per week (150 minutes long; 18 hours) 50 minutes, 5 days per week or 100 minutes, 2 days per week 100 minutes, 4 days per week (150 minutes long; 48 hours) or 200 minutes, 2 days per week (150 minutes long; 48 hours) 100 minutes, 5 days per week or 150 minutes, 3 days per week
8-week session 50 minutes, 2 days per week (50 minutes long; 16 hours) or 100 minutes 1 day per week (50 minutes long; 16 hours) 50 minutes, 4 days per week (100 minutes long; 32 hours) or 100 minutes, 2 days per week (100 minutes long; 32 hours) 100 minutes, 3 days per week (150 minutes long; 48 hours) or 150 minutes, 2 days per week (150 minutes long; 48 hours) 100 minutes, 4 days per week (200 minutes long; 64 hours) or 200 minutes, 2 days per week (200 minutes long; 64 hours)

Standard vs. special term

Session codes are entered on the Basic Data panel in CCS for each class section. Please choose the session code with dates that best matches the meeting dates of the class.

The session chosen impacts the meeting pattern dates appearing in the class schedule, refund schedules, add/drop dates, when a “W” appears on a student's transcript, and grade report generation.

The following codes apply to courses with undergraduate or graduate careers. The session dates for all careers are listed in the session code lookup found on the Basic Data panel in "Schedule of Classes" or "Schedule New Course". You may also refer to the Session Dates Summary.

Session Code Session Name Length
001 Regular academic session
002 Intersession/May session 3 weeks
005 Summer session 10 week 10 weeks
009 First half of term 4 weeks
010 Second half of term 4 weeks
012 Extended May session 5 weeks
016 Summer session 13 week 13 weeks