Collaborative Class Scheduling (CCS)

Collaborative Class Scheduling (CCS) is used to schedule and update classes for current and future terms. CCS is a subset of pages in PeopleSoft that are used to schedule classes.

To schedule a class in a department classroom that you manage directly, do so in Astra Academics. To request a general purpose classroom for a class, use the general instructions below.

More specific, comprehensive training and support is available for both CCS and Astra Schedule from the ASR Training and Support team.

General instructions for class production in CCS

Use the Class Schedule Summary report in MyU to review what is currently live in the class schedule, and work with faculty and instructors to get updated class information for the term. Additionally, review the class scheduling distribution summary to comply with the scheduling policy.

To access CCS in PeopleSoft, go to MyU > Key Links > PeopleSoft > Campus Solutions > Curriculum Management.

Update class information using the CCS pages in PeopleSoft including:

  1. Cancel class sections that will not be offered this term.
  2. Set realistic enrollment limits and requested room capacities.
  3. Adjust all non-standard classes to a standard time.
  4. Email ocmsched@umn.edu to add facility “ROOM000TBA” or “NOROOMREQD” to all meeting patterns that will not require a room assignment.

Classes with non-standard meeting times that require general purpose classrooms will be assigned classrooms on a low priority/space availability basis. OCM cannot guarantee that these classes will be placed in a general purpose classroom.

For more detailed instructions or questions, contact the ASR Training and Support team.

Requesting specific room characteristics

Request specific classroom needs through room characteristic in PeopleSoft. Note that room scheduling priority agreements are only recognized during CCS Open Initial Build. Email ocmsched@umn.edu if you have signed a priority agreement.

  1. During CCS Open Initial Build, indicate the room characteristics required to facilitate teaching by using the room characteristic codes in the meeting pattern page of CCS.
    1. Choose as few room characteristics as is necessary; you may use a maximum of four.
    2. Indicate your first preference only. If you choose conflicting characteristics you will not be assigned a room (e.g., Active Learning Classrooms and Tablet Arm Chairs).
    3. Room characteristics function as “AND,” not “OR.” The more characteristics you choose, the more restricted your room options become. For example, if you choose “West Bank,” “Tablet Arm Chairs,” and “Document Camera” room characteristics, you are indicating that the class needs a classroom on the West Bank with tablet arm chairs and a document camera.
  2. If you have special requests that cannot be documented using CCS (disability requirements, instructors teaching back-to-back classes, etc.), please send an email to ocmsched@umn.edu.
  3. Check for and review classroom assignments after they are loaded to the class schedule. OCM does not notify departments of assignments directly.