Scheduling policy

The University has a class scheduling policy that promotes fair use of classrooms. While departments are not required to use any of the time periods, classes do need to be spread out across the day. The class scheduling policy requires the following:

  • Colleges must distribute classes evenly throughout the day, with no more than 3% of class demand scheduled in any one standard time block.
  • Colleges are permitted to schedule a maximum of 50% of their class demand using Tuesday/Thursday meeting patterns.
  • Colleges will check compliance with this policy using the Class Scheduling Distribution Summary report.
    • As an FYI, data in this report is a snapshot of scheduling data taken from CCS as of the previous night.

Review specific guidelines for scheduling May/summer classes.

Determining demand

Only daytime general purpose classroom (GPC) demand is considered. A class is considered to have daytime demand if it meets during:

  • 8:00 a.m.-5:45 p.m. in Minneapolis

  • 8:30 a.m.-6:15 p.m. in St Paul

A class is considered to have daytime GPC demand if the following criteria are met:

  • It has a meeting pattern; AND

  • The Facility ID field in CCS is blank OR populated with a general purpose classroom; AND

  • It meets during 8:00 a.m.-5:45 p.m. in Minneapolis or 8:30 -6:15 p.m. in St. Paul

A class is NOT considered if any of the following criteria are met:

  • It does not have a meeting pattern (days and/or times); OR

  • It meets outside of the standard class times (before 8:00 a.m. or after 5:45 p.m. on the Minneapolis campus; before 8:30 a.m. or after 6:15 p.m. on the St. Paul campus); OR

  • The facility ID field in CCS is populated with

    • A departmentally controlled space; OR

    • ROOM000TBA; OR

    • NOROOMREQD; OR

    • ONLINE ONLY

Demand from the following colleges is excluded unless a class is manually scheduled into a GPC:

  • Academic Health Center Shared

  • School of Dentistry

  • Health Sciences, Sr VP

  • Law School

  • Medical School

  • School of Nursing

  • College of Pharmacy

  • School of Public Health

  • Rochester UMR

  • Chancellor's Office

  • College of Veterinary Medicine

Calculating “hours allowed”

According to the policy, no more than 3% of class hours should be scheduled in any given time period. To determine hours allowed, OCM takes the total number of class minutes requesting GPC space for the semester and multiply that number by 3%.  

For example, if your department offers 100 sections of the same class, each meeting for one 50-minute time period per week, your hours allowed would be: (100*50)*3% = 150 minutes (or 2.5 hours).

You would be able to schedule up to a maximum of 2.5 hours per time period. You would not be required to use any of the periods but would have the flexibility to schedule up to 2.5 hours at any given time period throughout the day and the week.

B and C times (75 minute periods), half-term, and three-hour classes

If a meeting pattern overlaps more than one A-time period, the demand minutes are distributed according to how many minutes take place in each period. For example, a B-time period class meeting Tues/Thurs 8:15-9:30 a.m. would count as 50 minutes (0.8 hours) in the first time period block on both Tuesday and Thursday and as 25 minutes (0.4 hours) in the second time period block on both Tuesday and Thursday.

Non-standard course exemptions

Departments are expected to schedule classes so that students have reasonable access to courses inside and outside their department. Exemptions to this include:

  • Classes on weekends, off campus or that start at or after "A" time period IX on weekdays
  • Courses designated as "Graduate Career" in ECAS scheduled in a departmentally controlled room
  • Clinically based Academic Health Center (AHC) courses in AHC controlled rooms
  • Classes are not subject to standard times when scheduled in a specialized space. For example, clinics, laboratories, rehearsals, studios, rotation, etc.
  • On a case by case basis, film classes may also be considered exempt if using standard start times. As a scheduler, it is your responsibility to notify OCM (ocmsched@umn.edu) of film classes during CCS Open Initial Build each semester.