Set up a video conference

Video conferencing is useful for broadcasting an entire room of people, or connecting multiple locations. There are few select OCM classrooms equipped for this. Use Room Search to find where it is offered; filter features for "video conferencing." For help using the video conferencing equipment during your call, see video conferencing equipment instructions.

What is required

  • Video conferencing must be scheduled with OCM at least a week in advance.
  • All locations on the call must have video conferencing hardware that use an IP or SIP address (e.g. Cisco Telepresence).
  • Know the IP or SIP address for each of the locations on the call.
  • Have contact information (or point of contact individual) for each of the locations on the call.
  • Know the institution, building, and room number of each of the locations on the call.

Schedule a video conference

Step 1

Request a space for your conference at least a week in advance using Astra Schedule. You must have a confirmed space for a video conference before you can schedule the call. 

IMPORTANT: the room you reserve for this purpose MUST have compatible video conference hardware installed.

  • OCM classrooms with video conference capabilities include Peters Hall 145, Peik Hall 165, Magrath Library 4, Humphrey 20 and 25. 
  • To reserve a departmental room, contact the department to make a reservation. 

Step 2

Submit a video conference request after you receive confirmation of your reserved space.

You must have the following information:

  • IP or SIP address for each of the locations on the call
  • Contact information (or point of contact individual) for each of the locations on the call
  • Institution, building, and room number of each of the locations on the call

An email confirmation of your video conference connection will be sent when it is scheduled.

Step 3 (optional)

Test the connection site if it is new. Generally, OCM staff will tell you if this step is required.

If the distance site has not been previously tested, staff will need a minimum of two business days to complete testing to make sure things are set up properly. The testing and confirmation steps may take longer for multiple test locations.

Established video conference sites, such as those at another University, typically do not require testing. 

Connection issues

If a call is in progress and you have connection issues, contact OIT’s technical support line at 612-626-4444, option 1. 

    Support

    If you have questions about setup or would like to schedule an equipment consultation, contact the Classroom Support Hotline at 612-625-1086 or classrm@umn.edu.

    Services related to video conferencing include:

    • Training and incident response for video conferencing rooms (service charge may apply)
    • Assistance determining the appropriate technology for supporting your activity